2025-2026 Nottingham Elementary Guidelines

The mission of Nottingham Elementary PTA is to make every child’s potential a reality by engaging and empowering families and communities to advocate for all children.

PTA MEETINGS 

Thursday, September 11, 2025 at 6:00 P.M. at NHE (following Open House)
Wednesday, November 5, 2025 at 6:00 P.M. at NHE
Tuesday, January 27, 2025 at 9:00 A.M. at NHE
Friday, May 15, 2025 at 9:00 A.M. at NHE

Please note, dates and times are tentative and subject to change due to unforeseen circumstances. Advanced notice of changes will be given to all PTA members.

COMMITTEE CHAIRS 

As chair of a committee, please recruit volunteers as needed. PTA general meeting and events provide opportunities to find volunteers. Volunteers are the heart of our school community at NHE! Whether you're interested in volunteering for PTA sponsored activities and events or giving your time to help our teachers and staff at the school, we have a spot for you. Reach out if you want to get more involved or if you have questions to volunteer@nottinghampta.org. All volunteers must be an SBISD approved volunteer. The NHE PTA President and designated VP are ex-officio members of every committee and should be invited to attend meetings, and be kept apprised of committee plans and progress. Please see the Volunteer webpage for more information regarding chairs, comittees, and volunteering.

SCHOOL FACILITIES

The PTA mailbox is located in the front office and is where PTA mail, as well as, other communications are distributed. Please notify the PTA President when expecting mail.

NOTTINGHAM E-BLAST & WEBSITE SUBMISSIONS

To submit content for the NHE PTA  Weekly newsletter, social media, and website, please coordinate with your PTA VP to complete and submit the Communication Request form.  If you are unsure who to contact, please e-mail the Communications Team at communications@nottinghampta.org. 

Information to include when submitting your content request to your VP:

• Title, date, time, location information
• Detailed overview for website
• Short blurb for newsletter and social media posts (if you would like to schedule multiple posts, please include those details, as well)
• Any images or necessary downloads
• Chair, board, committee
• Sponsorship and logos

PTA newsletters are e-mailed on Monday. Content to be included in the weekly newsletter must be received by the previous Wednesday. Requests submitted after the deadline will go in the following week's release.

CHECK REQUESTS/REIMBURSEMENTS

All check requests must be made by completing a check request/reimbursement form located in the Treasurer’s box located in the work room or on the PTA website. Place the invoice, receipts and supporting paperwork inside the envelope and return it to Treasurer, Jasmine Avants. Please do not seal the envelope. The check will either be mailed directly to the vendor, or if the check is a reimbursement, made payable to you, it can be found in the Treasurer’s box or committee chair’s mailbox. Please email the Treasurer, Jasmine Avants, at treasurer@nottinghampta.org with any questions. Please use the Nottingham PTA sales tax exemption form found on the PTA website when purchasing taxable items. We cannot reimburse you for sales tax.

DEPOSITS, EXPENDITURES AND BUDGET

Deposit forms can be found in either the PTA mailbox in the NHE workroom or on the PTA website. Please complete and sign the form and place it in the black lock box in the workroom. Please do not hold checks or cash for more than one per day. Contact the Treasurer to alert her of large deposits left in the lockbox box or if you have a large cash deposit that may need delivery directly to her. All committee chairs are responsible for making sure their committee does not spend over the approved budget amount. If you see that you are going to spend over the amount allocated, you must advise the Treasurer and President for Executive Board approval. The PTA will NOT pay expenses over the budgeted amounts unless they have been approved in advance. Committees who are unable to adhere to the PTA bylaws and/or standing rules are at risk of not being reimbursed.

Please remember that all unused funds in a budget will be immersed back into the general fund and can be used for other items. In other words, please spend your budgeted money wisely and resist spending it on unnecessary items. 

DONATIONS AND SOLICITATION OF GOODS AND SERVICES 

If you plan to ask businesses or NHE families to donate money or services, you must first contact the VP, Fundraising, Christina Dugan. She will advise you of our underwriting/donation guidelines and inform you of any previous solicitations, as well as, the appropriate recognition levels. Effective July 2014, Texas PTA will allow PTAs to purchase gift cards, but must meet the following requirements: 1) any gift cards purchased shall NOT exceed $25, 2) gift cards must be retail specific, i.e. branded cards of restaurants, stores, etc., 3) generic cards (Mastercard, Visa, etc.) are NOT permitted.

Thank you for all that you do to make NHE a GREAT school!